Viewing Your Presentation

Viewing Your PowerPoint Efficiently

You can display your document five ways. (PowerPoint 2000 adds a 6th.) Each view has a little button at the bottom-left corner of your screen.

• Slide View: You see only your slide. Use this view for working on slide layout, formatting, and graphics.
• Outline View: You see the bulleted text for all slides, in an outline format, along with a small window showing your slide. Use this view for developing the content of your presentation.
• Slide Sorter View: Shows all the slides in miniature. Use this view for moving, adding and deleting slides; also for adding transitions to slides.
• Notes Page View: Displays a small view of your slide and an area to create speaker's notes.
• Slide Show View: Shows you what your presentation will look like when you deliver it. Use this view for testing and when you actually present.
• PowerPoint 2000 adds Normal View, which you can use to replace Slide View, Outline View, and Notes Page View. This view shows you your outline, slide and notes all at once, in three panes. You can drag the pane borders to resize the panes as needed.

Zooming In and Out

Zooming helps you to see just what you need clearly. To change the zoom setting, click the down arrow beside the Zoom drop-down list on the Standard toolbar and choose one of the options. You can also type in your own zoom factor, such as 85.

Finding a Presentation

If you cannot remember the name or location of a document, you can have PowerPoint search for the document by text contained in the document.

Steps for the PC

1. Click the Open button on the Standard (top) toolbar.
2. Click the next to last button (Preview button) in the Open dialog box toolbar. This button displays the contents of a highlighted document.
3. Use the Look In drop-down list to choose the drive you want to search. If you know the folder, choose that folder.
4. To search the contents of all subfolders in that drive click the Commands and Settings (the last button) in the Open dialog box toolbar and choose Search Subfolders.
5. At the bottom of the dialog box, fill in the criteria for the search. For example, if you know that the document contains the word "mail," type mail in the Text or Property box.
6. Click Find Now. PowerPoint lists all documents that contain the criteria you set.
7. Select the file you want to open and click Open.

Steps for the Mac

1. Click the Open bottom on the Standard (top) toolbar.
2. Click Find File.
3. Choose the drive in the Location drop-down list.
4. Click Advanced Search.
5. Type the text in the Containing Text box. For example, if you know that the document contains the word "mail," type mail in the Containing Text box.
6. Click OK twice. PowerPoint creates a list of the files that contain the criteria you set along with a preview box.
7. Select the file you want to open and click Open.