Creating a "Signature" (Text at the End)

You can create a signature, which is text that appears automatically at the end of every e-mail you send. For example, you can include your title, phone number, e-mail address, postal address, a nice saying, a brief listing of your accomplishments, the possibilities are endless.

For the PC:

1. Choose Tools > Options
2. Click the Signatures tab (PC).
3. Click New.
4. Under Edit Signature, with the Text button selected, type the text you want to add at the bottom of each e-mail.
5. If you want to use the signature all the time, check the Add Signatures to All Outgoing Messages checkbox..
6. Click OK.
7. If you chose not to add the signature all the time, when you want to add the signature, create the e-mail message, place the cursor where you want the signature to appear, and choose Insert > Signature.

For the Mac:

1. Choose Tools > Signatures.
2. Click New.
3. In the Name text box, name your signature. Any name you'll understand is fine.
4. On the line after the two hyphens (--), type the text you want for your signature.
5. To format the signature, you may need to click the Use HTML button at the top left. Then select the text and choose the formatting options you want. Then close the Signatures box.
6. To specify a default signature, choose Tools > Accounts. Select the account you want and click Edit. On the Options tab, choose the signature from the Default Signature drop-down list. Click OK.
7. If you did not choose to add a default signature, when you want to add the signature, create the e-mail message, place the cursor where you want the signature to appear, and click Signature. Choose the signature from the drop-down list.

Tip: You can create several signatures, for example, one for personal e-mails and one for business e-mails. Also, a signature can be used to create a "stock" letter, in other words, you can add text for the body of an e-mail, too.