Sending E-mail to a Group of People

To send mail to more than one person, just type a comma or semi-colon (;) after a name and type the next name. However, if you regularly send mail to a group of people, you can create a group (sometimes called an alias). Then just send mail to the group and everyone in the group gets the e-mail. Here's how:

To create a group:

1. Click Addresses (or Open Address Book) to open the address book. On the address book toolbar, choose New > (New) Group.
2. In the Group Name text box, type the name of the group.
3. Add people to the group, as follows:

For the PC

• To add a person from your address book list, click Select Members, and then click a name from the address book list.
• To add a person directly to the group without adding the name to your address book, type the person's name and e-mail address at the bottom of the dialog box, and then click Add.
• To add a person to both the group and your address book, click New Contact and fill in the appropriate information.

Repeat for each person that you want to add to the group.

To view a list of your groups separately from the address book listings, in the Address Book click View and make sure that Folders and Groups has a check beside it.

For the Mac

To add a person to the address book, click Add and type the e-mail address. If the person is in your address book, the e-mail address will appear on the drop-down list and you can just choose it. Then click Save Group. If you don't want people to see the e-mail addresses of other group members, check Don't Show Addresses When Sending to Group.

To delete a contact from the group, click Addresses (Open Address Book) to open the address book, double-click the group, select the person's name, and click Remove. (On the Mac, then click Save Group.)

To delete a group, select it in the address book, and click Delete.

Sending e-mail to a group:

For the PC: To send e-mail to the group, start a new message. Click To: at the top of the message. Select the Group from your list of contacts in the address book, click To: and click OK. Your message will now go to everyone in the group.

For the Mac:

If you know the name of the group, start a new message. Click To: at the top of the message and type the name of the group. If you don't remember the name of the group, choose Open Address Book, select the group, and choose Address a New Message to Selected Contacts.