MUM hosts many activities throughout the year and it is our goal to schedule them in such a way that events do not "collide," thus ensuring each event's success. You may also want to consider to ensure that your event doesn't occur on a religious holiday. We suggest the following site for a comprehensive list of holidays:http://www.interfaithcalendar.org/
Before you have finalized your date, you should also check the MUM Community Calendar
MUM Event Guidelines
When having an event on campus, you have to assure that the MUM Event Guidelines
are being followed.
Reserving a Room
The next step is to have a space to hold the event. Simply go to the MUM Room Reservation
site and follow the instructions. You will receive an e-mail confirmation once the reservation has been approved.
To prepare for your event, time should be spent thinking about your computer support and A/V needs (microphones, projectors, recording, etc.). Please make all service and equipment requests at least four weeks prior to your event. These service arrangements should be finalized no later than two weeks prior to your event. Please complete the online A/V Request Form
to request services.
All non-faculty members of MUM must go through an approval process at least four weeks prior to an event being held. You must contact the Dean of Faculty's office to request your speaker be approved. Click HERE
for the approval form.
Publicity: Posters, Electronic Newsletter and Online Calendar
Policies, procedures, and guidelines for any publicity on campus is available HERE
If you wish to invite students, faculty and staff to your event, the Department of Student Activities can assist you with this process if you submit a pdf of your poster, to be placed in the weekly newsletter. You may also submit your upcoming event to be placed in the MUM Community Calendar. To submit a file for the weekly newsletter or an entry for the online Calendar, please email email@example.com
. The Department of Student Activities reserves the right to refuse events for submission to the newsletter.
Food and Beverages
You are responsible for purchasing the food and beverages for your event. You must also assure that food and/or drinks are allowed in the space that you are considering.
You are responsible for arranging the furniture in the room to meet your needs as well as returning it to its original location once your event is complete. If you have any special furniture needs (more tables, extra chairs) please include this in your request. Please note that the furniture available is limited. Your request(s) will be accommodated if possible.
Weekend and Evening Events
The classrooms within the University are locked each night. If you are planning an event to occur over the weekend or in the evening, you will need to make arrangements to have those doors unlocked. Keys can be checked out to you and a key deposit will be required.
The University's official hours for events are Sunday through Friday 9am until 10pm and Saturdays 9am until 11pm . If your event occurs outside of these hours, please consult with the person responsible for the space (refer to the reservation site for each space) to ensure you will have access to your reserved rooms.
- You are responsible for cleaning after your event.
- Any furniture that is moved must be put back in its original location at the completion of your event.
- All food, drinks, and other trash must be removed from the room.
- All posters placed throughout must be taken down.